Accounts Payable Supervisor

REPORTS TO:

Accounting Manager

JOB DESCRIPTION SUMMARY:

Under the direction of the Accounting Manager, the Accounts Payable Supervisor will be the subject matter expert for the day-to-day operations of all accounts payable functions for the organization. Overall responsibility for the department including the oversight of Accounts Payable Specialist.

RESPONSIBILITIES:

• Maintains accuracy in all financial reporting procedures

• Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions.

• Provides accounting assistance to project managers and operations staff; responds to financial questions/concerns to meet business needs.

• Monitors outstanding checks

• Works with vendors to address billing/payment inquiries and statement reconciliations

• Works with departments regarding invoice approval requirements, timely submissions, etc.

• Arranges setup of Field and Engineer offices (phones, internet, electricity, copiers, water)

• Supervises AP projects and new system implementations, in collaboration with other departments.

• Compiles, analyzes and reports financial information

• Builds and maintains relationships with vendors, suppliers, and business partners

• Ensures accuracy of vendor invoices and payment transactions including entering loan payments based on amortization schedules.

• Enters all credit card transactions including Corpay, Capital One and WEX card details.

• Maintains and updates vendor database.

• Executes subcontractor and vendor weekly payment runs.

• Provides annual performance evaluation to staff.

• Ensures proper maintenance, filing, and storage of records in case of audits.

• Provides annual CPA audit support as needed

• Performs other related duties as assigned by Accounting Manager.

QUALIFICATIONS:

• Bachelor's degree or equivalent combination of education and experience.

• Seven or more years of Accounts Payable experience ideally in a construction company.

• Three or more years of leadership experience.

• Experience working with generally accepted accounting principles and accounting software

• Must have large ERP AP system experience.

• Experience with SAGE 300, TimberScan and Corpay is desirable.

• Strong computer, analytical and problem-solving skills.

• Strong interpersonal skills for interacting with accountants, clients, and upper management

• Good communication skills for communicating with support personnel and management

• Experience in A/P should be with an organization of substantial size $50M + annual revenue and more than 100 employees.

• Ability to run and produce various analytical reports as part of overall accounting function.

• Able to work in a high volume and fast paced environment, must be accurate, precise and coding savvy.

• Highly organized with ability to multitask and supervise staff.

PAY RANGE: $60,000 - $75,000 /yr